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Roles of Parent Council Members
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Chair/Vice-Chair:
The chair/co-chairs of the council are elected by the council members and must be a parent or parents who are not employed by the school board. The chair/co-chairs are voting members who, in addition to performing the same duties as other council members, might:
  •  arrange for meetings
  • prepare agendas
  • chair council meetings
  • ensure that minutes of council meetings are recorded and maintained
  • facilitate the resolution of conflict
  • participate as ex-officio members of all committees established by the school council
  • communicate with the school principal on behalf of the council

Treasurer:
The treasurer of the council is elected by the council members and must be a parent or parents who are not employed by the school board. The treasurer is a voting member who, in addition to performing the same duties as other council members, might:
  • maintain the finances of the council, allocate funds where chosen by the council, create a report of fund allocations as well as profits made from fundraising and current funds available to the council
  • participate on any committees established by the school council
  • contribute to the discussions of the school council
  • solicit the views of other parents and members of the community to share with the school council
  • observe the council’s code of ethics and established bylaws
Secretary:
The secretary of the council is elected by the council members and must be a parent or parents who are not employed by the school board. The secretary is a voting member who, in addition to performing the same duties as other council members, will:
  • record and maintain the minutes of council meetings
  • participate on any committees established by the school council
  • contribute to the discussions of the school council
  • solicit the views of other parents and members of the community to share with the school council
  • observe the council’s code of ethics and established bylaws

Community Representative(s):
The community representative(s) is a voting member who:
  • contributes to the discussions of the school council
  • represents the community’s perspective
  • may participate on any committees established by the school council
  • helps build partnerships and links between the school and the community
  • observes the council’s code of ethics and established bylaws

Parent Representatives:
Parent representatives are voting members who:
  •  participate on any committees established by the school council
  • contribute to the discussions of the school council
  • solicit the views of other parents and members of the community to share with the school council
  • observe the council’s code of ethics and established bylaws.

Principal:
  • the principal distributes promptly to each council member material identified by the ministry for distribution to school council members and posts the material in a school location accessible to parents
  • acts as a resource to the council on laws, regulations, and board policies; attends all school council meetings, unless this responsibility has been delegated to the vice-principal
  • considers each recommendation made by the school council to the principal and returns to the council with the action taken in response to the recommendation
  • solicits views on matters pertaining to the establishment or amendment of school policies and guidelines relating to student achievement, accountability of the education system to parents, and the communication of those plans to the public
  • may participate on any committees established by the school council
  • may solicit the views of the school council on any matter
  • observes the council’s code of ethics and established bylaws

School Staff Representatives:
(one each from the teaching and non-teaching staff )
School staff representatives are voting members who:

  • contribute to the discussions of the school council
  •  solicit views from their staff groups to share with the school council
  •  may participate on any committees established by the school council
  •  communicate information back to their staff groups
  •  observe the council’s code of ethics and established bylaws
 

Last Modified: Oct 29, 2013
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